Dear valued clients,
Our business is continuing to operate as we navigate the current COVID-19 situation, and we are adapting our operations by practicing social distancing, and reiterating the practices of good hygiene, like frequent hand washing, providing hand sanitizer and gloves for the moving crews. We are also offering virtual onsites for current/ future clients during the current situation. We will do our best to keep our current clientele informed of any changes to current/ future moves.

As our client, your safety and health is our #1 priority during this state of emergency. Please consider the following guidelines to prepare for your move with us:

⚠ADVICE FOR CLIENTS REGARDING SETTING UP CONDITIONS FOR A MOVE: • Upon our arrival, please have your residence/ office/ items as ready as possible (cleaned/ sanitized and ventilated in advance) for the removal of your items. • It is recommended that you/ your representatives will keep, at a minimum, 6 feet of distance from our crew. Our crew members will keep, at a minimum, 6 feet of distance or more at the time of service. • You will assure continuous ventilation of the spaces we work in at all times. • Please provide dedicated bathroom(s), equipped with soap and paper towels for our crew members.

⚠LIMITATION OF LIABILITIES OF MOVING COMPANIES AND THEIR RIGHT TO CANCEL WORK (NATIONAL LOCAL MOVES): The Government has stated it is or will be implementing (as yet) measures to combat the spread of the virus. Such measures in place might impact our ability to provide services to you (including but not limited for us having to suspend or cancel in full the services) or the virus otherwise affects our ability to fulfill your relocation. This may place us in a position where we will not be able to accept any ability for any losses that may arise and we limit our liability accordingly. We are keeping the matter under careful review and will ensure that all customers are advised of any developments that may affect fulfillment of contracted services.

As our team at Homegrown Moving Company has been following updates, we are choosing to work with & adhere to the guidelines set forth by health officials and authorities. We want to do our part in mitigating the impact and spread of COVID-19 to the businesses and communities we serve, and we are implementing the following strategies to do so:

We have discussed with our team members what to do in the scenario that anyone is experiencing symptoms or may have been exposed to the virus. We have an understanding among ourselves to be transparent if somebody's not feeling good or may have been exposed. We understand the need to self quarantine for the proper amount of time, if this occurs, to avoid any further spread. In turn, we ask the same from our customers. In the event that you are feeling sick or may have been exposed, we are happy to make arrangements for another move date.

Use of examination gloves: Our teams will wear examination gloves while servicing moves as an additional hygiene measure and self protection. Gloves will be discarded after each move.

Due to the high demand of masks, we are unable to provide them at the moment, but if you would like masks to be provided for your move, please provide them and we can use them.

Our team will also have hand sanitizer, and we ask that they are allowed to use a sink or water source to wash their hands when available. Social distancing: Upon arrival to our customers' homes or offices, team members will follow the protocol of social distancing, allowing 6' between team members and you, our customer. We have always valued the professionalism and respect that accompany an introductory handshake, however during the COVID-19 outbreak, we ask that our customers understand for safety purposes that we will refrain from shaking hands or making physical contact.

Proper ventilation: In move settings when available, we request that our customers open outside doors and/or windows to increase air circulation. All of the above will be effective immediately and remain in place until April 20th, until we can reassess the situation and make further announcements. We strive to continue to practice CDC/ Federal / State/ WHO (World Health Organization) guidelines for health and safety to prevent contagion in our community.

Thank you, Homegrown Moving

How to pack and move sensitive office records

Although moving sensitive office records might seem like a difficult task, it can be done quickly and efficiently with the right strategy and execution. Choosing the best moving company is one of the most crucial decisions. So choose carefully between full service moving companies Denver offers. They can provide a variety of services and skills to guarantee that your delicate workplace data is handled well. We will cover the most important procedures for safely packing and relocating sensitive office records. Here’s how to pack and move sensitive office records.

Which records are sensitive?

Depending on your industry, business, and location, the definition of sensitive records may vary. To guarantee that all sensitive records are safe during a move, it is crucial to check any applicable laws or regulations.  We can help you a little by letting you know which important documents are most frequently protected during a move. Any type of confidential, private, or legally protected document or piece of information is considered a sensitive record. Some examples of sensitive records that may be found in an office setting include:

  • Personal information of employees or clients. For example birthdate, home address, health records, and social security number
  • Financial records such as bank account numbers, credit card numbers, credit ratings, and payment history
  • Legal documents and contracts
  • Trade secrets – private information or data used in research and development
  • Confidential health information
  • Personal identification documents, ID, passports, driver’s licenses
preparing to pack and move sensitive office records
First, you need to identify important paperwork

The first step, prepare for the move

To keep everything on track and running smoothly it is important to prepare well for the move. First, identify which records are sensitive. We have listed some that might be sensitive, but you should double-check them. To be certain, check any applicable laws or rules. The next step is to create an inventory of all records. An inventory is a detailed list of all items that are going into the moving truck, including the number of boxes, the contents of each box, and the location of each item.

Use this list to ensure that all records are accounted for before, during, and after the move. Finally, notify employees and stakeholders about the move. This makes it possible to make any preparations in advance and ensures that everyone is aware of the upcoming change. It is important to follow these steps even when you are using professional moving services Denver CO relocation companies offer for your commercial move.

Next on the list is packing

Packing is a crucial step in the process of moving sensitive office records. It’s crucial to utilize top-notch, acid-free boxes and packing supplies. Also, hiring professional packing services Denver CO commercial entities recommend to protect the records from damage during transport would be a smart move. Label each box with its destination, contents, and any specific handling requirements. Professional packers ought to be made aware of the kinds of records and the necessary level of protection. Sensitive documents should be packed and handled carefully, thus it’s crucial to keep an eye on these processes. This will lessen the possibility of loss or damage when being transported.

books in the box
To pack and move sensitive office records in the right way, use solid materials that can protect them!

How to pack records securely to prevent damage during transport

Use strong, acid-free boxes and packaging supplies, including bubble wrap, to safeguard delicate office records from damage when moving them. RPack the records according to category. Label each box with the contents, location, and any special care requirements. Also, it’s crucial to employ a color-coding scheme to distinguish between various record types. Additionally, label the boxes containing sensitive documents as “confidential” or “private” for added security measures. It would be smart to use professional packers because they will have the knowledge and experience to manage delicate office data properly and will take the required security measures to protect them during the transfer.

Transporting sensitive office records

Transporting sensitive office records requires a reputable and reliable moving company. When searching for good office movers Denver has to offer, it’s important to research and finds a company with a good reputation and experience in handling sensitive materials. Ask for references and check them before hiring a company. Also, the moving company should have a solid safety record and have insurance and proper licenses. Keep an eye on how they handle the documents during the move to make sure they are carrying them safely.  It is a good idea to have a point of contact with the moving company, in case any problems or worries occur. So, use a reputable moving company in Denver that will know how to handle this properly.

contract with pen on it
Before you sign a contract with a moving company, research how they do their business.

Unpack and store your records

If you want to reduce the danger of loss and damage to your records, it’s important to unpack and organize them as soon as possible. You can use your previously made inventory list as a guide to check if all records are there. It’s also important to have a designated area for unpacking and to handle the records carefully.

Once you unpack the records, it’s important to store them in a secure location, such as a locked room or cabinet. Also, ensure that the storage area is temperature and humidity controlled to protect the records from damage. We recommend you use a professional storage service that will have the expertise and experience to handle sensitive office records.

Why is it important to know how to pack and move sensitive office records

It is important to know how to pack and move sensitive office records because they contain valuable and confidential information. If this information is lost or damaged, it could have serious consequences for both the organization and its employees, customers, and stakeholders. Follow these guidelines and you can ensure that your sensitive office records are safe during the move and that you can easily access and organize them in their new location. If you have any further advice that we missed, please share it with us.

Latest Posts