Corporate relocations are sensitive things. Even more so if the move is a long-distance one. You really need to plan a long-distance corporate relocation. You can’t simply just “wing it”. First, you need to look into some of the long distance moving companies Denver and figure out which one is the best for you and your situation. After that, you will need to figure out all the other factors that might influence your corporate move. Your employees also need to be notified, supplies need to be gathered, and so on. Finally, you may need to look into moving some of your items on your own. This article will provide you with the knowledge that you will need in order to accomplish this relocation as easy as possible.
How to create a proper plan for your long-distance corporate relocation?
There will be a lot of things to do in this endeavor. However, some are more important than others. These are the most important ones to consider:
- Organize and plan the move in advance
- Plan a long-distance corporate relocation with your professional mover
- Inform your employees and assign some tasks
- Get proper packing supplies for your long-distance corporate relocation
- Move some items on your own
Organize and plan the move in advance
You never want to be in a situation that you need to move everything asap. For a good plan to take effect, you need to formulate it well in advance, before the moving truck arrives. The first thing on your list is to select one of the commercial movers Denver. After that, you can plan everything else. Hiring movers in advance will allow you greater freedom in selecting a moving date and will provide you with greater negotiating power. Businesses are all about reducing costs and this is one way to do it, by hiring movers early. There will be a lot more things to plan for and this is the time to do it. The sooner you get to it, the better.
Plan a long-distance corporate relocation with your professional mover
However, you don’t need to do all the planning on your own. Your professional mover will have expert advice and insight to provide, as well as manpower and moving expertise. The best way to plan your office move is to sit down with your mover and nail down the specifics. Every situation is specific and you need to make sure that your movers know what to expect, as well as you from them. Leave nothing to be “implied” though. You want every agreement in writing, just to be sure. Don’t take unnecessary risks when your business is on the line. Most of the time you will have nothing to worry about, but it is always good to protect your business.
Inform your employees and assign some tasks
Corporate relocation is a large beast, so to speak. You will need to delegate some of the tasks to your workforce. Thus, you will need to inform them on time and give them enough space to figure out their future lives. Try to involve them as much as you can in the relocation and to provide them with meaningful responsibilities. Of course, try to incentivize your employees but not too much that the people that don’t have any tasks feel left out. You want to have them hyped for the relocation if at all possible. This will be a tumultuous period and everyone will need some time to get to grips with it.
The best way to do this is to first make an official announcement. Even if you think that “everyone knows”, you will still need to send out at least a memo to everyone. Rumors can easily get out of hand and the moving stress can seriously cripple the productivity of your workforce. Set matters straight by officially stating that you will be undergoing a corporate move. By doing that, you will significantly reduce any negative impact that these rumors might otherwise have.
When it comes to the relocation process itself, you want to empower your workforce by involving them in the meetings with the movers and the process itself. A great way to get them on board is to create small videos that will show off the new location and its surroundings, as well as the amenities around it. If you are offering relocation packages to your employees, make sure to provide some information about the neighborhoods that are near the new office.
Also, make sure that you are constantly updating your employees as well. If you don’t have an update system in place already, you can appoint someone to serve as a contact person for all matters regarding the relocation. That person can also provide regular updates to the rest of the staff.
Talk to the IT department
However, the most important people to keep in the loop are the IT guys and gals. These need time to figure out how to relocate all of the tech equipment that the company owns. Your movers will not be able to do this for you, you will need to rely on your IT department. That is why you need to give them as much time as possible.
Get proper packing supplies for your long-distance corporate relocation
You will need tips for packing as well as plenty of packing supplies for all your stuff. The best way to go about this is to first create a big inventory list and then figure out how many boxes and assorted materials will you need. It is not a good idea to save on these as anything that gets damaged can cause a loss of profits. Use high-quality materials and boxes and your items will be a lot safer.
Move some items on your own
Finally, you don’t need to rely on movers to relocate all of your stuff for you. You can considerably reduce the costs by moving some office items on your own. When creating a plan a long-distance corporate relocation, figure out who can relocate what effortlessly. You don’t want to put any more strain on people but if they can move a box each, that will save you some money that you can use for office improvement.