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Moving is a complicated process. Relocating your business, meaning your employees, equipment, electronics, and machinery definitely means that you will need to put in a lot of time and effort. Taking your time to plan everything out and organize everything is the most important thing when you are thinking about all the things revolving around the whole process. But office movers Denver are always here to help you with the logistics side of the office move. A professional moving company that specializes in corporate business will surely come in handy and help you in moving your business in 2021.
First step: the moving date
Take your time and start doing all of the logistic work three to four months before your move. Firstly, you will need to look at moving quotes Denver, and then contact your moving agency and set a moving date.
After you have found your new office space you need to reserve a date with the moving company and finalize any other moving arrangements. After this, you will need to inform your current landlord about the move and the termination of your lease.
What about the employees?
The employees have a big role in the moving process. Create a moving plan with your team, see who can do what regarding the move and see what needs to be done. Make sure that you are checking your deadlines. If you notify everybody ahead of time people will be able to help more with the move.
Notify partners
You need to communicate your move externally even if you are only working with local movers Denver . So, make sure to notify your partners, affiliates, and your suppliers. Think about will the relocation maybe affect any of your partners or supplies and if it will impact project deadlines.
Your plan is half of the job
Look at the furniture in your business and think about if it needs to be specially packed and handled during the move. Best movers in Denver will surely help you with any information that you may need concerning the handling of your belongings. Think about hiring an interior designer for your new business space.
Even though moving your business in 2021 implies that some part of the year will be spent at home because of the COVID-19 pandemic, hopefully, people will be going back to work shortly. Another thing that you need to plan out is purchasing new machines. Machinery usually takes a long time to build and ship, so if you are planning of buying any specialized equipment order it as soon as you can so it arrives by moving day.
Building management
If you are moving into a place that is in a building with other businesses, you need to contact the building’s management. Moving bulky objects and machinery usually blocks elevators and loading docks the movers will need some sort of accreditation to get into the building on moving day. Another thing you can think about is insuring your business. Look into insurance options or if you can transfer your current insurance policy to the new place.
Step two: the setting up
After you have organized your leaving of the old space, now you have to take care of making the new space functional to run a business. Make a floor plan and map out the new office. This way it will be easier to decide where to put equipment, desks, and furniture. Look and map out the power sockets, search for the number and location of ethernet connections. It will be easier to make a plan for everything and everything will have a designated location. After that, you can arrange a phone and internet location and make a plan for setting up computers and IT systems.
Take care of the employee authorization
You will need to audit keys; parking spaces and passes and cards to gain access to the building. This will be easier if you do it in a form of a list. Create a list and write down every employee’s keys and passes. When you need to collect outstanding access cards on a moving day, just look at the list.
Remember to discontinue services
Just like you need to set up new services when moving your business in 2021, you need to cancel the services at the old place. Remember to discontinue any services that you may have such as landscaping, security, cleaning services. Notify everybody that you are moving so you can cancel the services after you leave.
The last things to do
Take a month before the move and do an inventory of the place. Inventory and tag your furniture, equipment, and office supplies. There is no chance of anything being unforeseen or forgotten if you take your time and label and tag everything in the office. After the inventory, it is time to collect moving supplies and transfer all your utilities.
The final touch
The last things you should do are to create a change-of-address list and to update company address listings. You will need to update your current address on business accounts, the company website, social media accounts, and listings such as Google and Yelp. You will also need to back up your important documents and data to avoid any accidents in the transfer.
Start planning to move your business in 2021
And there you have it, a list of everything you need to do before moving your company. Take your time to make sure everything is done correctly. The first step is setting your moving date with the best movers in Denver and then you take it from there, one step at a time.