When looking into relocating your office, you most likely want to make it happen as easy and effortless as possible. Office moving can be quite complicated and convoluted and knowing what to do before you do it is quite valuable. We are going to list the most important tasks that you need to accomplish, from setting a timeline through hiring office movers Denver, to creating a contact list. Also, we will be detailing the processes as well. Once you finish reading this article, you will be all set to go for that perfect move and get your business back on its feet!
How to prepare for office moving?
Here is the ultimate moving checklist in the form of a…list:
- Create a timeline and figure out your budget
- Inform your employees and build up a moving team
- Design the new space
- Prepare for regular meetings
- Assign tasks
- Don’t forget to create a contact list!
- Hire a professional mover
Create a timeline and figure out your budget
The first thing that you need to do is to create a timeline in which the relocation will take place. As well as set a budget for the move. These two will be the pillars upon which all your other relocation efforts will stand. It is a good idea to start looking into a moving company, such as Homegrown Moving Company Colorado, but we will get to that later. For now, do some research on when it is most convenient for you to conduct your relocation. Then split it into segments.
What you want to accomplish is to have several segments of relocation completion so you can better track progress. If you see that you are ahead or behind the track, you can adjust accordingly. It is really important to plan your move in stages so you always have a handle on how things are going. You may need some help managing an office relocation, though. Look within your office first and foremost. The next step is to:
Inform your employees and build up a moving team
You may think that holding back on the information that the office will be relocating is beneficial for your business. The truth is that it usually is not. Most of the time, you will want to inform everyone that you are moving as soon as you know about it. The main reason is that your employees are your greatest asset when relocating. You will want to create a relocation team and have them handle most of the in-office work while you deal with the external matters. Otherwise, you may find yourself with an unmanageable amount of work. You may also want to create a pre-move checklist with the team at this point. This will serve as your progress board and reminder all in one. And, let’s be frank, office=checklists more often than not. Everyone is used to them by now.
Design the new space when moving your office
This is also the perfect time to design the space to your liking and needs. In the old office, you may have considerations that have prevented you from sorting everything to your liking. You will not have that restriction in the new office as you have the freedom to design it from the start. This is an activity that will take quite a bit of time and effort, though, so be warned. The easiest way is to hire a designer and have him/her do it. If you want to do it on your own, consider hiring more services from a moving company, such as packing services, as this will free up quite a bit of your and your employees’ time. Time is money and you need to calculate if the extra services are worth the extra time. Every situation is different.
Prepare for regular meetings
There will be meetings concerning relocation, you can bet on that. The best thing to do is simply to prepare for that situation. You will need to find the extra time for them and that is a fact. In order to find the best way, which makes most people happy, some compromises will have to be made. In order for people to cope with these additional meetings better, try to make them more interesting if you can. If the meetings themselves are something your employees enjoy going to, everything will be a lot easier. If you can spare the business time for these meetings, that will definitely make your employees happy, as well.
Assign tasks when moving your office
Everyone should have a task or two in the whole office relocation. Whether it is simply packing a few things, or working on a design for the new office, these tasks add up fast. In order to have minimal interruption to your business, give a few tasks to everyone. Do note that these tasks should either be something that your employees can do within business hours, alongside other work. Do not simply assign tasks and let your employees handle it. Consider who can do what before assigning them.
Don’t forget to create a contact list!
Your business most likely has plenty of contacts that are vital to its operations. A new office means that you might need to update some or all of these contacts. Contact everyone you are working with and see if they can provide you with service at your new location. If not, you need to create a new contact. Work through all of your contacts and create a new one before you relocate.
Hire a professional mover for your office relocation
Unless you are running a moving company yourself, you will need to hire movers for your relocation. The best way to go about this is to compile a list of known movers in your area and talk to each one of them in turn. Have several of them come to your office and provide you with an accurate moving estimate. Then figure out which company you like the most. Simple as that.