Tips for moving your office long-distance efficiently

With the right plan and the right tools, you could be moving your office long-distance without having a significant reduction in your company’s productivity. But to save both your time and money and put it frankly your sanity, too, it would be best to hire reliable movers Broomfield CO to help. Important to realize, you cannot avoid stress and hassle completely but you can make the whole process a lot smoother. Are you ready to do all the hard work by yourself? Can you imagine your employees’ faces when they learn they are listed to do the packing, loading, unloading, heavy lifting, etc? Do not risk injuries and damages. Hire commercial movers to help. At this time, just read on, we have prepared a few tips so you can have a complete picture of relocating your business long-distance. 

Hallway in a modern office building
Hard work pays off, bigger, well-lit offices are waiting for you after relocation

Moving your office long-distance

Be proactive, don’t hesitate anymore, it’s time to change your inadequate and expensive office with a new well-lit, orderly and spacious one.  You need to 

  • do the research
  • make a plan
  • execute 

Research  Commercial Movers

Research and then get in touch with reliable, insured long distance moving companies Colorado. Clearly, this will be the first and crucial factor to your successful business move. Get several relocating offers to compare services, prices, rankings, and reputation. Browse online customer reviews and check the company’s ratings on the Better Business Bureau website. Dependable office movers will have a large fleet of moving trucks, as your corporate business will likely require numerous vehicles. Logistics services will also include climate-controlled storage options. Trustworthy moving companies make customer service readily available via phone or real-time online chat, never give unrealistic estimates, and have handled numerous business relocations so far.  

Plan the Move

For a business move as well as any other successful move, you need to plan well. More often than not, any move ends up being stressful due to the lack of planning. People easily forget there are a lot of pieces that need to be put together right like in a jigsaw puzzle. When planning your office move, decide on the moving date, the time frame for the whole process after which you can set a detailed schedule. Establish the budget your relocating needs. Be realistic and always include some extra amount for the possible extra costs.  

Let Your Clients Know 

Now that you have made up your plans a chose office movers Denver for your long-distance relocation project. It’s time to let your clients and employees know about your upcoming office move. Make sure your clients are notified ahead of the move. By doing so you will let your customers know that you are professional and well organized. Your customer service should always be available to give answers to your customers. Your clients are also a big part of your move whether they will follow you or not. You want to show them respect and give them all the necessary information on time. This will result in more satisfied clients. The more satisfied clients you have, the more good reviews you will have, the more successful your business will be.   

Let Your Employees Know 

Keeping your employees informed is a very important office relocation tip you need to stick to.  Be honest, and have open communication with your employees. It is better to let them know your plans on time. Moreover, some of them can be concerned about this change because leaving may not be the option for all of them. Give your workers enough time to adjust to the new situation. Include your employees in an organization. It will be easier if they are part of a preparation process. 

Appoint a project manager

Appointing a project manager to facilitate all the aspects of the relocation process may be a smart decision. The team relocation leader should have multi-tasking abilities, extraordinary organizational skills, good communication skills, and experience working with budgets. A great set of office management tools can also help make the relocation more smooth.

A pile of unsorted mail and files on the office desk
Moving office is an ideal time to purge outdated files and old paperwork

Moving your office long-distance – Packing the office for the move

Packing is the most important part of the moving process. But before the packing, downsize the amount of stuff that you won’t be carrying with you. This is an ideal time to purge dead weight, such as outdated files, paperwork, and old office furniture. Now, you can roll your sleeves and take up packing. Firstly, make sure you have all the necessary packing supplies. You’ll need packing boxes, duct tape, bubble wraps, and plastic sheets. Don’t save on this, buy quality materials to avoid damaging your electronic office equipment.

Next, make an inventory – make the video, take out photos, or make a detailed spreadsheet of all the things you have in your office. Select what goes into storage for the time being and rent one.  Also, if you opt for a full-service relocation package, you will have professionals pack your business fast and efficiently. Homegrown Moving and Storage Company Colorado will make sure that your office move across the country goes smoothly.

Prepare Office Electronic Equipment

All computers, printers, copiers should be disconnected before the movers arrive. Everything should be unplugged and placed on clear surfaces for easy transport. All cables, keyboards, power cords, and other small items should be gathered and labeled according to the moving company’s advice. The movers will then pack the main electronic equipment items, like computers, printers, and copiers, with professional moving supplies to ensure safe transport. It would be wise to buy insurance for the electronics just for peace of mind.

moving your office long-distance
Prepare office electronic equipment ahead of time for moving – disconnect and unplug all cables and cords

All in all, if you are moving your office long-distance opt for commercial movers to have a seamless and stress-free relocation while you can focus on your business. There are many other ways you can complete your office equipment relocation. But the good organization and having the help of professional movers is hard to beat. Hiring professionals for your commercial move can save you a lot of money in the first place. After all, relocating your entire office long-distance is a big venture, you can congratulate yourself.

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